Goodkey, Weedmark & Associates Ltd.
Administrative Assistant - Projects
Description
Are you reliable, motivated, and intentional about setting high standards for the quality of your work?
Do you strive to add value every day and communicate in ways that connect with the people around you?
Are you committed to your team and investing in your own growth?
If you answered YES to these questions, then GWAL is the place for you!
GWAL's Vision is centered on 3 pillars:
- Be the industry leading design engineering firm.
- Be easy to work with.
- Be the choice employer.
Founded over 65 years ago, Goodkey, Weedmark & Associates Ltd. is an award-winning mechanical and electrical engineering consulting firm serving a broad range of public and private sector clients. We know that without the right people, we could not be the Great Place to Work we are today. The diversity of expertise within our team is one of our greatest assets. Our competitive advantage allows us to consistently design and implement innovative mechanical and electrical systems for commercial, institutional, light industrial, and mixed-use residential and commercial buildings of all types and sizes, as well as engineering advocacy, expert testimony, sustainability and specialized studies.
In your new role with GWAL, you will work under the direct supervision of the Office Manager and be accountable for:
- Monitoring the shared inbox for all incoming and outgoing administrative needs.
- Completing all typing and proofreading requirements for project documentation leaving the organization. This includes a large variety of document preparation such as letters, addendums, CCOs, proposals, field observation reports, cost estimates, minutes, site instructions, and other miscellaneous reports.
- Scanning, sending, and filing of emails as well as other documentation.
- Updating project control Excel spreadsheet; (Blue Sheets).
- Searching document project information from files as needed to provide contact information for subcontractor and clients.
This role may periodically include all reception duties including greeting visitors, receiving deliveries, answering the phone, and directing calls to the appropriate person.
What you'll need to succeed
- Business administration certification or diploma considered an asset.
- Excellent interpersonal skills with the ability to work well with others.
- Strong organizational and time management skills with ability to prioritize work to meet tight deadlines.
- Excellent attention to detail with the ability to maintain a high level of accuracy.
- Strong ability to anticipate needs, take initiative and work independently.
- Ability to maintain confidentiality.
- Written communication skills to draft, format, edit and proofread correspondence and reports.
- Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders.
- Familiarity with construction project management, mechanical/electrical practices and/or architectural practices is considered an asset.
- Experience using Microsoft Office programs including Word, Excel, and Outlook.
- Experience using Adobe DC.
What you’ll get in return
Competitive salary, paid overtime after 40 hours, and benefits including a Health or Lifestyle Spending Account and access to virtual healthcare. But, more importantly, the opportunity to work for a leader in Engineering, project diversity, and a recently awarded Best Workplace in Canada! All our positions offer career development opportunities, job security and a great chance to learn with the best in your field.
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At GWAL, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Compensation
$45,000.00 - $55,000.00 per year